Foundation Church Wokingham (FC) needs to collect and use certain types of information about our members, those who visit our website, and those with whom we partner, in order to carry on our work.
FC intends to ensure that this personal information is collected and dealt with appropriately, lawfully, and correctly whether is collected on paper, stored on a computer, or recorded on other material and there are safeguards to ensure this under the Data Protection Act 2018.
In case of any queries or questions in relation to this policy please contact us via firstname.lastname@example.org.
2. Data Collection
Whenever FC collects personal information, be it in person, by completing a form, viewing an email you requested, or by visiting our website we will ensure that the Individual/Service User:
- Clearly understands why the information is needed
- Understands what it will be used for and what the consequences are should the Individual/Service User decide not to give consent to processing
- As far as reasonably possible, grants explicit consent, either written or verbal for data to be processed
- Is, as far as reasonably practicable, competent enough to give consent and has given so freely without any duress
- Has received sufficient information on why their data is needed and how it will be used
FC will gather personal information only to the extent that it is needed to fulfil FC’s operational needs, or to comply with legal requirements.
- Strictly necessary cookies are essential for the FC staff who administer the website
- Performance cookies collect anonymous information about how you use our site, like which pages are visited most
We do not use any advertising or targeting cookies.
You can opt out of all our cookies, but the site will not be so quick, nor will you – if you are an administrator – be able to administer the website.
3. Data Storage
Information and records relating to service users will be stored securely and will only be accessible to authorised staff and volunteers.
Information will be stored for only as long as it is needed or required statute and will be disposed of appropriately.
Wherever possible personal information is stored only within the EU. Where this is not possible suitable safeguards are put in place.
It is the responsibility of FC to ensure all personal and company data is non-recoverable from any computer system previously used within the organisation, which has been passed on/sold to a third party.
4. Data Access and Storage
All Individuals have the right to access the information FC holds about them. FC will also take reasonable steps to ensure that this information is kept up to date by asking data subjects whether there have been any changes.
- Everyone processing personal information understands that they are contractually responsible for following good data protection practice
- Everyone processing personal information is appropriately trained to do so
- Everyone processing personal information is appropriately supervised
- Anybody wanting to make enquiries about handling personal information knows what to do
- It deals promptly and courteously with any enquiries about handling personal information
FC may share data with other agencies such as the local authority, funding bodies and other voluntary agencies.
The Individual/Service User will be made aware in most circumstances how and with whom their information will be shared. There are circumstances where the law allows or even requires FC to disclose data (including sensitive data) without the data subject’s consent.
- Carrying out a legal duty or as authorised by the Secretary of State
- Protecting the vital interests of an Individual/Service User or other person
- Where the Individual/Service User has already made the information public
- Conducting any legal proceedings, obtaining legal advice or defending any legal rights
- Monitoring for equal opportunities purposes – i.e. race, disability or religion
- Providing a confidential service where the Individual/Service User’s consent cannot be obtained or where it is reasonable to proceed without consent: e.g. where we would wish to avoid forcing stressed or ill Individuals/Service Users to provide consent signatures.
FC regards the lawful and correct treatment of personal information as very important to successful working, and to maintaining the confidence of those with whom we deal.
6. Exercising Your Rights
As an EU or UK citizen you have rights over the personal information FC holds about you. To exercise any of the below rights please contact us via email@example.com:
- Access your information
- Object to our holding your information
- Request that we delete your information
- Correct any information we hold about you
- Request a copy of any information we hold about you
FC will ensure that it deals promptly and courteously with any enquiries about handling personal information, and will handle these requests fairly whatever the requestor’s age, religion, disability, gender, sexual orientation or ethnicity.
To find out more about this policy and how we look after your personal information please contact us via firstname.lastname@example.org.